RSS Transfer Contacts from/to Microsoft Outlook
07 Jul 2008 @10:00A very good friend of mine wanted to know how to transfer contacts he kept in Outlook from one computer to another. Another thought is that you can export as a Comma Separated Values (Windows) file instead of a Personal Folder File (.pst) . You can then open the file up in Excel and delete the rows Bob doesn’t need/want. Save as a CSV again and Bob can then import that. Note: I created this walk-through based on Microsoft Outlook 2003. However, this method should also work for other versions of Outlook as well (excluding Outlook Web Access).
Alice:
- Click File> Import and Export…
- Select Export to a file and then click Next >
- Select Personal Folder File (.pst) and then click Next >
- Select the Contacts folder and then click Next >
- Click Browse… and select the location where you want to save the file (I would suggest the desktop) and click OK.
- Set the options as you see fit, then click Finish.
- A window called Create Microsoft Personal Folders will come up. You can just click OK.
- Transfer file to Bob.
Bob:
- After receiving file from Alice, click File> Import and Export…
- Select Import from another program or file and click Next >
- Select Personal Folder File (.pst) and then click Next >
- Click Browse… and select the file that Jeff gave you and click OK.
- Set the options as you see fit for importing regarding duplicates, then click Next >.
- Select the Contacts folder and click Finish.
- You may get an warning mentioning something about Unicode. You can disregard this warning and click OK.
Five Years Ago Today...
- Operation: Red Hat - Day 2 - 2003
Great instructions! Easy to follow.
JY
Very helpful and easy to follow even for a non-computer person like me (who accidentally deleted all her contacts while moving from one computer to another…). Thank you!
I tried to import my contact list from a backup cd. I did as described above but got a message that I am not “authorized.” This is my laptop and I am the only user. Any ideas?
Thanks
I have outlook 2007 and it blocks .pst files automatically. I can’t open the file. What can I do to trasfer my contacts?
Please help… Bob
@Bob Windhauser:
I actually don’t use Outlook 2007 (well, I don’t use any version of Outlook), so I can’t really help you. I’d suggest you call Microsoft for more support.
for those that are blocked from importing .pst files, I had to copy them onto my computer before I could import them into the program, Originally i had tried to make them shared on the network and read them off my desktop computer onto my laptop. It was not until I copies the file to my laptop that I was ‘allowed’ to import them into Outlook 2007
Mr. Furguson, very nice directions, except for that last part about contacting Microsoft.
I do not have an ‘import/export’ under File. Any thoughts on how to go from here?
Having read your transfer advice above it would seem that it relates to the transfer of the contents of the “complete” Contacts folder.
I have several folders of business contacts that I have retained from the past (in a renamed .pst file) and now wish to urgently be able to use these within the current Outlook Contact folder.
To do this I think that I need to be able to transfer (export) just that one sub-folder of contacts from the old file to the current one - not the whole contacts folder.
Is there some way that I can do this?
Any help and advice that you can give woould be vvery much appreciated
John Webley
I have MS office 2007 and this approach will not work. Any other suggestions?
John