Andrew Ferguson dot NET

A very good friend of mine wanted to know how to transfer contacts he kept in Outlook from one computer to another. Another thought is that you can export as a Comma Separated Values (Windows) file instead of a Personal Folder File (.pst) . You can then open the file up in Excel and delete the rows Bob doesn’t need/want. Save as a CSV again and Bob can then import that. Note: I created this walk-through based on Microsoft Outlook 2003. However, this method should also work for other versions of Outlook as well (excluding Outlook Web Access).

Alice:

1. Click File> Import and Export…
2. Select Export to a file and then click Next >
3. Select Personal Folder File (.pst) and then click Next >
4. Select the Contacts folder and then click Next >
5. Click Browse… and select the location where you want to save the file (I would suggest the desktop) and click OK.
6. Set the options as you see fit, then click Finish.
7. A window called Create Microsoft Personal Folders will come up. You can just click OK.
8. Transfer file to Bob.

Bob:

1. After receiving file from Alice, click File> Import and Export…
2. Select Import from another program or file and click Next >
3. Select Personal Folder File (.pst) and then click Next >
4. Click Browse… and select the file that Jeff gave you and click OK.
5. Set the options as you see fit for importing regarding duplicates, then click Next >.
6. Select the Contacts folder and click Finish.
7. You may get an warning mentioning something about Unicode. You can disregard this warning and click OK.

Five Years Ago Today...

• Operation: Red Hat - Day 2 - 2003